About our meetings

Extramuros 

We specialise in the organisation of meetings, workshops, and conferences in Évora. We can provide all the services integral to hosting a successful meeting event in the modern context. We have capacity for delivering positive outcomes to all stakeholders.

 

Please contact us for further information about our services and how we are able to partner with you to deliver positive financial and strategic returns for your organisation.

 

Bid Assessment

When you are considering hosting a meeting, workshop, or conference we can provide an initial assessment with a review of potential destinations, venues, accommodation, inbound travel and off-site requirements. We develop financial models based on worst-case, likely and best-case scenarios and identify any potential financial and contractual risks.

 

Event Management

Our event management services cover every aspect of your meeting, workshop or conference: attending committee meetings, budgeting, financial management and reporting, venue management, program development, coordinating invited speakers, audio visual management, social functions, satchels, name badges and onsite coordination.

 

Registrations

Our team can assist your delegates with every facet of their attendance: queries via email, phone or social media, processing registrations online or hard copy, issuing confirmations and tax invoices, booking accommodation or providing information on the destination. Our personal service helps maximise attendance.

 

Marketing

For each client we develop a strategy to maximise the attendance at your conference. In developing a strategy we evaluate likely competition for your target audience and the pricing structure of your conference. We then consider the cost/benefit of email and mail campaigns, web and print advertising, social media and promotional opportunities.

 

Sponsorship

We develop and manage all aspects of the sponsorship strategy for your conference: establishing sponsorship targets, creating packages that will engage the market, developing a sponsorship prospectus, sourcing potential sponsors, negotiating partnerships and working with confirmed sponsors.

Abstract Management

We specialise in abstract management from the distribution of Call for Presentations, submission of abstracts and papers, review, acceptance, program development and online or print publication. We do use a third-party web site – our system handles the process and our team manages and supports each step.

 

Web Development

We can design, develop and host your conference web site. Your web presence needs to engage, be dynamic, be informative and be continually up-to-date. Whilst a poorly executed web site will deter potential delegates, a well planned web strategy will maximise attendees, reduce your expenses and be self-funding.

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Address:

Rua Dona Isabel, 6, Travessa das Casas Pintadas, 7000-880 Évora, Portugal

Telephone:

 (+351) 266 708 216

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